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Wednesday, October 12, 2011

My comments at the 10/10/11 Board meeting regarding the 2011 Plant & Moran audit

My comments at the end of the 10/10/11 CCS School Board meeting:

Here is the link to the audit.
  1. I am disappointed in the results of the district audit by Plante and Moran.
    1. Following finding significant violations of district policy and improper coding of charges to the district purchasing card through my FOIA requests that I have brought to the attention of the board and nothing was done with it, I submitted an email to the lead auditor prior to the start of audit to request that the audit analyze:
                                                               i.      the use of the district purchasing card by one teacher who allowed three other people to use her purchasing card,
                                                              ii.      account coding of trip expenses for an extracurricular group that were charged to district account codes (vs. the group’s account codes) by the same teacher as above,
                                                            iii.      and the district not following policy in regard to obtaining multiple bids, and/or not obtaining board approval for large purchases as mandated by policy.
    1. The audit did not address any of the items I brought forward to Plant & Moran.
    2. The audit noted that the district had policies and administrative guidelines in place regarding the use of district purchasing cards.  However, the district website does not reflect that the district has any administrative guidelines for the use of the purchasing card.      
  1. On the organization chart in the 2011 audit on page 100 of the board packet, I found many interesting things as compared to the October 8th, 2010 org chart I have from last year. 
    1. There are many changes in titles and the apparent staff shown from 2010.  Although there have been no requests from Administration to the board for new employees or promotions for employees, there are many changes in titles.  However, the board must approve "Administrative, Instructional and Non-Instructional Staff Changes" in an open meeting. 
                                                               i.      Although the Superintendent has advised that there is a pay freeze on all of the employees of the district, the titles of several positions have changed since the 10/8/10 org chart, I suspect that the pay for these individuals have also increased, and the Board of Education has not been asked to approve promotions for these individuals:
1.       After only one year in the position and several Human Resources issues in this audit, the 2010 "Director of Human Resources" is now the 2011 "Executive Director for Human Resources and Communications.
2.       The 2010 position of "Supervisor, Assessment, Research, and Evaluation" with a secretary working under her in 2010, is now the 2011 "Chief Academic Officer" with "subject area coordinators, State and Federal Programs, staff development, student data management, and program evaluation" under her.
3.       The 2009 "Communications secretary", became 2010’s "Community Relations / Communications", and 2011’s "Communications Coordinator”.
4.       There is a new position in 2011 called "Executive Director of Operations".  I am not sure who is in that position, but the position did not exist in 2010. 
5.        Have the promotions resulted in pay increases for any of those employees?

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